Shawn Mitchell, MBA, CMA, CFM

Budget & Procurement Manager         email

Abigail Shipp, CPPB

Budget & Procurement Coordinator      email

Debora Westbrook, CPPB

Budget & Procurement Coordinator      email

Beth Rucker

Budget & Procurement Coordinator      email

Resources:

* Register for Purchasing Opportunities (Bidder Registration - Bonfire Procurement Portal)
* Register to receive Purchase Order/Payment from City (Vendor Registration – Munis Self Service)

Additional Links:

Georgia Procurement Registry and Bidder Registration 

Georgia Municipal Association  

Georgia Department of Administrative Services 

GovDeals Surplus Equipment Auction  

Frequently Asked Questions:

How do I register to be notified of, and participate in, City Purchasing Opportunities?

The City uses the Bonfire Procurement Portal to facilitate the public purchasing process for goods, services, construction projects, etc. valued at $50,000.01 or greater on an annualized basis (“Formal Procurement” – defined further down this webpage). These purchasing opportunities are issued publicly as an Invitation to Bid (ITB), Request for Proposals (RFP), Request for Qualifications (RFQ), etc. The Bonfire Procurement Portal requires a no-cost registration for our bidders to access and respond to the purchasing opportunities: https://cityofalpharetta.bonfirehub.com/. The City refers to this as Bidder Registration.

As a vendor selected to do business with the City, do I need to register to receive my purchase order (if applicable) and eventual payment from the City?

Yes, registration within our Financial Management Software (“Tyler Munis”) is required in order for the City to process a purchase order or payment to a vendor. The no-cost registration is done through the City’s Vendor Self Service site at https://mss.alpharetta.ga.us/vss/Vendors/default.aspx. The City refers to this as Vendor Registration.

How can I find out the status of a Purchasing Opportunity and download any associated documents?

The status of any formal purchasing opportunity as well as associated documents can be accessed through the City’s Bonfire Procurement Portal: https://cityofalpharetta.bonfirehub.com/.

How can I find out the payment status of an invoice submitted to the City?

First contact should be with the City team member(s) who is overseeing the project or placed an order for goods. If the payment status cannot be identified by the originating City team member, please contact the Accounts Payable Team at 678-297-6060 for assistance.

Doing Business with the City of Alpharetta:

Small Purchases ($1 to $5,000.00):

Purchases within this $ range are sourced through the user department (as opposed to the Budget & Purchasing Team) via an informal quote process (“informal” in that a public advertisement process is not required). Small purchases are split into the following two levels:

·      Goods or services that are $2,499.99 or less may be purchased by direct payment using a city purchasing card, check, or through a purchase order. Quotes are not usually required but may be requested.

·      Goods or services that are $2,500.00 to $5,000.00 require a minimum of one quote and a purchase order will be issued to the selected vendor.

Informal Purchases ($5,000.01 to $50,000.00):

Purchases within this $ range are sourced through the user department (as opposed to the Budget & Purchasing Team) via an informal quote process (“informal” in that a public advertisement process is not required). Informal Procurements require a minimum of three vendor quotes and a purchase order will be issued to the selected vendor. 

Formal Purchases ($50,000.01 and above):

Purchases within this $ range are sourced through the Budget & Procurement Team via a public advertisement process. These purchasing opportunities are issued publicly as an Invitation to Bid (ITB), Request for Proposals (RFP), Request for Qualifications (RFQ), etc. The Bonfire Procurement Portal requires a no-cost registration for our bidders to access and respond to the purchasing opportunities: https://cityofalpharetta.bonfirehub.com/.

Formal Purchases are also advertised through the Georgia Procurement Registry to further increase exposure to potential bidders. https://ssl.doas.state.ga.us/gpr/index

Alpharetta Vendor Preference

Alpharetta has enacted a Local Vendor Preference which applies to certain formal purchases for goods and/or services greater than $50,000. Specifically, an Alpharetta vendor's responsive and responsible bid/proposal will be given preference in the contract award if the bid/proposal is within two percent (3%) of the low bid/proposal offered by a non-local vendor. The Alpharetta Vendor must operate and maintain a brick-and-mortar business within the corporate limits of the City of Alpharetta; have a current business license; paid in full all real and personal taxes owed the City; etc.

Please refer to the City’s Procurement Policy for more detailed information concerning the City’s purchasing requirements.